Stage Partner Privacy Policy

Introduction

Stage Partner holds a small amount of personal information about you. This Privacy Policy sets out who we are, how to contact us, who this privacy policy applies to, the personal data that is collected, how it is used, how it is stored, your rights, and how to contact us.

This policy should be read with our terms of use, which govern your use of Stage Partner.

1. Who we are and how to contact us

Stage Partner is provided by Stage Partner Limited, a company registered in Scotland with company number SC901887, registered office 13 Kirkhill Terrace, Edinburgh, EH16 5DQ.

We are the data controller for the personal data described in this policy and we are registered with the Information Commissioner's Office (ICO) under registration number ZC266708.

Please email questions, requests and complaints about your personal data to hello@stagepartner.scot.

2. Who this policy covers

This policy covers personal data about:

• people who have a Stage Partner account or have requested one;
• people who email us or otherwise contact us;
• visitors to our website at stagepartner.scot.

3. The personal data we collect and where it comes from

Personal data is information that can be used to directly or indirectly identify you.

Personal data, specifically your contact details, are collected in the following ways:

• When you request an invitation or create an account
• When you contact us

Personal data (a professional registration number or proof-of-enrolment) may also be collected if we ask you for evidence that you are eligible for an account.

We do not collect special category data and we do not collect information about individual pupils.

We do not use analytics or advertising services, and we do not track you across other websites.

If you use our products to enter any personal data about yourself or anyone else outside of the purposes above, please notify us immediately.

4. Why we use your data, and our lawful basis

We will only use your personal data when the law allows us to. Our lawful basis to process your personal data is to fulfil the contract you have entered into with us. When you request an invite, sign-up or sign-in to use Stage Partner, or contact us, we must process your personal data to provide you with our service.

We may also use your personal data to check if you are eligible to use Stage Partner by checking the public registers of the General Teaching Council for Scotland (GTCS) or of the Scottish Social Services Council (SSSC) to verify that you are registered and therefore eligible to use Stage Partner.

We may also use your personal data to keep Stage Partner secure and to enforce our terms. This means we may look at usage records if we suspect a violation of our Terms of Use.

We may also capture anonymised usage data (non-personal data) to analyse how our products and services are used, and to use for the purposes of improving them.

If you agree that we can send you marketing information, we may use your personal data to share news and updates about Stage Partner and its products.

5. How we keep your data secure

All information you provide to us is stored on secure servers. We use a secure user authentication process for you to access certain parts of our products and services, and you are responsible for keeping this information confidential.

6. Where we store your data

All your personal data that Stage Partner requests from you is securely stored within the UK and EU.

However, it is possible for you to choose, in violation of Stage Partner's Terms of Use, to include personal data in instructions or information you input into Stage Partner when creating lesson plans or associated teaching resources.

This personal data may be sent to our AI partner, which Stage Partner uses to provide this service. This data may be processed outside the UK and EU.

We have a data processing agreement in place with our AI partner that is subject to the UK Data Protection Act. All information sent to the AI partner is deleted automatically by them after 30 days and no models are trained on data that is sent.

7. How long we keep your data

We keep personal data only as long as we need it for the purposes in section 4, and then delete it. The periods below match our terms of use.

• Invitation requests: Up to 12 months from the request, then deleted
• Your account details: Up to 30 days after you request your account to be deleted or your account has been closed due to 12 months of inactivity
• Emails between you and us: 12 months after the matter is closed

We may keep a minimal record that you had an account, and why it ended, where we need it to deal with a legal claim, to enforce our terms, or to prevent someone we have removed from returning.

8. Cookies

Stage Partner only uses cookies when you sign in. They hold your session so that you stay signed in as you use the product, and they expire when you sign out. They are strictly necessary for the service you have asked for, so the law does not require your consent to them, but we tell you about them here.

We use no analytics, advertising, social media or other third-party cookies, and no similar technologies such as tracking pixels. If that changes, we will update this policy first and, where the law requires it, ask for your consent.

9. Your rights and how to use them

You have certain rights in relation to your personal data:

• Right to be informed about how we use your personal data
• Right of access to a copy of the personal data we hold about you;
• Right of rectification of any personal data that is inaccurate or incomplete.
• Right of erasure of your personal data in certain circumstances
• Right to restriction of processing of what we do with your data in certain circumstances
• Right of portability of your personal data to another organisation.
• Right to object to data processing (how your personal data is being processed).
• Rights in relation to automated decision-making and profiling you have the right not to be subject to this type of processing.

If you wish to exercise any of these rights, please contact us at hello@stagepartner.scot.

You also have the right to complain to the Information Commissioner's Office if you think we have infringed on your rights. You can find more information about reporting a matter to the ICO at the following link: https://ico.org.uk